Find and compare top Email Marketing software on Capterra, with our free and interactive tool. Quickly browse through hundreds of Email Marketing tools and systems and narrow down your top choices. Filter by popular features, pricing options, number of users, and read reviews from real users and find a tool that fits your needs. MailShot is a nifty new app that allows you to create groups of contacts in your phone, and contact them straight from your regular apps on the fly! With the addition of this application to the iPad, iPod Touch, and iPhone App store, you won’t have to go through the hassle of manually selecting contacts as email recipients. Simply tapping your group from your Contacts list will add them all immediately to your recipients. BusyContacts is another one of the best contact app for Mac. Many people use it as a replacement for the built-in address book. There are two ways you can view your contacts in this app: the List view and the Card view. Both are convenient. In the app, you can easily add, edit, delete, tag, filter and search contacts. The only export option available at this time is the.olm archive file in Outlook for Mac. Although, there are third party tools that can export to a csv file.You can also check the thread, if 'Corentin' reply may help you.
A mail merge allows you to send personalized messages to a large group of people at once without them knowing who else you have sent it to. This is a great way to have bulk messages look more personal, send everybody their own information (like a logon name and password) or send out Christmas cards.
There are various ways to do a mail merge and there are various tools available to further simply the process or add even more options. This guide gives an overview of these methods and walks you through a couple of examples to do your own mail merge.
Although you can also do a mail merge to a document or directly to a printer, in our examples we will use an email as the output. The process for the other output options is very similar and this guide can also be used for that.
Mail Merge from Outlook
Starting a Mail Merge from within Outlook is the easiest method if all the people who you want to include are already in a Contacts folder in Outlook.
In this mail merge example we will send a select amount of contacts an email and ask them whether their contact information is correct.
Important!
Before continuing, please verify with your ISP or mail admin first if there are any restrictions in how many emails you may send within an hour or in total on a day. Some have put a restriction on that but as long as you stay under a 100 it’s very likely you won’t run into any issues and there is probably no need to contact your ISP.
Before continuing, please verify with your ISP or mail admin first if there are any restrictions in how many emails you may send within an hour or in total on a day. Some have put a restriction on that but as long as you stay under a 100 it’s very likely you won’t run into any issues and there is probably no need to contact your ISP.
If there is a limit set, then you can use a Mail Merge tool with scheduling functionality to work around these limits and send out the mail merge is smaller batches.
- Select the Contacts folder containing the contacts that you want to send an email to (press CTRL+3 to quickly switch to your Contacts folders).
- Select the contacts that you want to email to or apply a filter to your view so that only the contacts that you want to address are visible. Quick methods to apply a filter are;
- Perform a search.
For instance, based on the Company or a Category (provided that you have assigned the same category to similar contacts). You can do some quite advanced Search queries as well. - Sort or group your Contacts folder by Category or another field in 2 easy steps.
- Set your View to the “List” or “Phone” view.
View-> Change View - Change your Arrangement.
- Simplified Ribbon (Microsoft 365)
View-> Arrange By-> Categories - Classic Ribbon
View-> option group: Arrangement-> Categories
- Simplified Ribbon (Microsoft 365)
- Set your View to the “List” or “Phone” view.
- Perform a search.
- Open the Mail Merge dialog in Outlook:
- Simplified Ribbon (Microsoft 365)
Home-> press the ellipsis (…) button on the right-> button Mail Merge… - Classic Ribbon
Home-> option group: Actions-> button Mail Merge
- Simplified Ribbon (Microsoft 365)
- Verify if the correct options are set for contacts;
- “All contacts in current view” if you filtered your view so that only the contacts that you want to address are visible.
- “Only selected contacts” if you manually selected the contacts from the Contacts folder that you want to address.
- At the bottom of the dialog set the “Merge options” to;
- Document Type: Form Letters
- Merge to: E-mail
- Message subject line: <whatever you want as a subject for your message> (you can modify this later too)
Your screen should now look something like this.
- Press OK and wait for Word to start.
- A new document will open. Select the Mailings tab on the Ribbon.
The Mail Merge tab in the Ribbon of Word as part of a Microsoft 365 subscription. - Now it is time to start writing your message with variables. This sounds more difficult than it is;
- Insert a greeting line by pressing the “Greeting Line” button
- Select the greeting line that you want and which greeting line to use when no proper information is found from the contact information.
- Note that you can type freely in the format fields. So instead of selecting “Dear ” you can also type “Hello “.
- Please be aware that you need to type a space at the end of the word in order not to have it “stick” to the name of the addressee.
- Press OK to close the dialog and then press ENTER to start a new line in the document.
- Here type the following;
“Please verify your contact details that we have on file and either confirm it to us or provide us updated information.” - Press ENTER again to start a new line and insert the address by pressing the “Address Block” button.
- As we’ve already addressed the person, we remove their name from the address block by disabling the option “Insert recipient’s name in this format:”
As we only address individuals in our example we also disable the option “Insert company name”. - Press OK to close the dialog and press ENTER to start a new line.
- Now we’re going to include the home telephone number by pressing the “Insert Merge Field” button.
- From the dialog that pops up select Home_Phone and then press Insert.
- Press Close to close the dialog and press ENTER to start another new line.
- Now type the following;
“Thanks in advance and best regards, <your name here>“
Your document should now look something like this.
- Before sending, it is best to preview your results first by pressing the “Preview Results” button.
- You can use the arrow buttons in the toolbar to browse through all the personalized emails.
- Now it is time to send the messages; Press the Finish & Merge button and select “Send E-mail Messages…”.
- A new dialog will now pop-up. As we had already set the subject and selected all the correct contacts we don’t need to change anything in this dialog. Click OK to complete the merge.
Pressing OK will directly start sending the emails.
Tool Tip!
If you need to send along an attachment with your mail merge or also want to address people via the CC or BCC address line, then you can use the Mail Merge Toolkit add-in from MAPILab.
If you need to send along an attachment with your mail merge or also want to address people via the CC or BCC address line, then you can use the Mail Merge Toolkit add-in from MAPILab.
If you decide to order use 4PM76A8 to get a discount.
Mail Merge from Word with Outlook as source
Starting your mail merge from Word is also possible. The end-result is the same as starting it in Outlook. The main difference is the dialog box that you use to select the correct contacts but more about that later.
In this example we again send a selected amount of contacts an email but we’ll skip the letter writing as it is similar to the example above.
- Start the Mail Merge Wizard;
Select the tab Mailings-> click the Start Mail Merge button-> Step by Step Mail Merge Wizard… - The Task Pane panel will open on the right side of the document to choose the document type.
Here select “E-mail messages”.
Using the Mail Merge Wizard in Word to create a mail merge. - Pressing Next will brings us to step 2 where you can choose the document to start from. As we will be typing our own contents we just click Next.
- In this example we will be using Outlook as the source again so click “Select from Outlook contacts”.
- As you can have multiple Contacts folders in Outlook we need to select the actual folder which we will be using by pressing “Choose Contacts Folder”.
Bringing up this dialog could take a while and could also cause a mail profile prompt from Outlook. - After selecting the Contact folder of your choice you could be presented with the “Choose Profile” dialog from Outlook. If you don’t know this dialog, there is probably one selection in the drop down list anyway or set to the correct default so simply press OK.
- Word now opens the “Mail Merge Recipients” dialog where you can specify which contacts to send to.
This dialog offers various selecting and filtering options. This dialog can be a bit slow when you have a lot of contacts as it refreshes the screen after pretty much every action. However, the “Find duplicates…” feature is quite handy especially, when you want to use the entire Contacts folder for your mail merge.
The Mail Merge Recipients allows you to refine your selection of Contacts. Best app for novel writing mac. Construction management software for mac. - After selecting the recipients, the next step is to write your message. The Mail Merge Wizard already shows you some variables you can use. Writing of the message can be done in the same way as in the example indicated above.
- The next step allows you to preview all the emails you’ll eventually be sending.
- In Step 6 you can press “Electronic Mail…” to set the final options before mailing your message
- Note that it is the same dialog as we had in our previous example but now you still need to fill in some details;
- To: Email_Address
- Subject line: Your personal information
- Note that it is the same dialog as we had in our previous example but now you still need to fill in some details;
- After setting the options, pressing OK will direct start sending the emails.
Mail Merge from Word with another source
When you want to send out personal emails via Outlook but the information itself isn’t in Outlook, but for instance in Excel, Access, a SQL query, a csv-file, etc., then you can start your mail merge from within Word as well.
The process is similar as doing a mail merge from within Word with Outlook as the source, with an additional step to match the merge fields.
- Start the mail merge from Word again as indicated above until you reach the screen with Step 3 in the Mail Merge Wizard.
- In Step 3 select “Use an existing list”.
- Click the Browse… button.
- Select the location of the document containing the information. This can be Excel sheets, Access Databases, Database Queries, Text Documents and many other sources as long as it is in a structured format Word can work with.
- Depending on the file type you selected you might need to put in the delimiters; the characters that are used to separate the columns and rules.
- After you have selected the file and optionally filtered your contacts to address, continue to Step 4.
- When you reach Step 4, it is a good time to match the fields from your source to Mail Merge fields to be able to use the predefined blocks such as “Greeting Line”.
For instance, when you have an Excel sheet that contains the columns Name, Email Address, Usernames and Passwords, you’d want to match the Name field to the “Last Name” merge field.- Press the Match Fields button.
- You’ll now get a dialog with standard Merge Fields in Word which can be used in standardized templates.
- Expand the drop down list next to “Last Name” and set it to the column in your source document (in our case an Excel sheet) containing that information (in our case the column “Name”).
- Match up other fields if you need and press OK to close the dialog.
- You can now continue with the mail merge as indicated in the process above.
- When you get to the dialog to send the messages, you must set the “To:” field to the column that contains the list of email addresses to send to.
Mail Merge with 3rd party tools
Below is a list of 3rd party mail merge tools which you can use in addition to the Word Mail Merge or as a replacement of it. I won’t discuss their start to finish processes but will highlight their unique features.
Mail Merge Toolkit by MAPILab
- Fully integrates with the Mail Merge Wizard providing you with more sending options.
- Mail merge with attachments or even a different attachment for each recipient.
- Optionally set CC and BCC recipients.
- Allows customization of the Subject too.
- Discount code: 4PM76A8
Send Individually by Sperry Software
- Easy to use.
- Automatically creates individual emails from addresses you have put in the To field.
- Has its own merge fields already mapped to contact details which can be used in a message.
- Supports a simple txt-file as the source for the mail merge with an email address on each individual line.
- Discount code: BH93RF24
Send Personally by MAPILab
- Easy to use.
- Automatically creates individual emails from addresses you have put in the To field.
- Has its own merge fields already mapped to contact details which can be used in a message.
- Allows for an exclusion list.
- Discount code: 4PM76A8
Merge Tools by Doug Robbins (Word MVP)
- Installation via a Word Startup template (dotm-file).
- Merge to e-mail messages either with or without attachments, with the documents created by the merge being sent as either Word or PDF attachments or as the body of the e-mail message.
- Many to One type merges, which can be used for creating documents such as invoices where there are multiple records in the data source that have common data in one of the fields.
- Merging to a document that will include a chart that is unique to each record in the data source.
- Video tutorial by Kevin Stratvert (ex-Microsoft employee).
Are you not satisfied with the default email app of your iPhone and iPad? Are you looking for a better email client application for your iOS devices and Apple Watch? If your answer is YES, here’s a solution for you. You can see here a list of the best third party email client apps for iPhone, iPad and Apple Watch.
Best Email Client Apps For iOS
1. AltaMail Email App ( iPhone + iPad ) :-
If you want a simple, easy and featured rich email client app for your iPhone or iPad, you can use AlltaMail app.
With the help of this email client app, you can swipe quickly to reply with a beautiful template & move emails into folders, set reminders, you can bulk select & delete email across multiple accounts, and show all emails thread with a single tap.
You can send personal mail shots to contacts or custom groups and you can view the entire history of email with an individual in contract.
you can save emails & attachments as files locally or in the cloud and also sync securely your email accounts & settings between your iPhone and iPad. One of the best email clients for iPhone & iPad.
2. MailShot Pro- Group Email Done Right! ( iPhone + iPad ) :-
With the help of MailShot Pro app, you can organize and send email to group from the app easily, or share files to groups from other apps, you can create more than 100 groups.
The app contains very useful features and helps you manage emails in several ways such as adding from contacts, importing from an address book group and enter addresses directly. You can also get a full guide, unique information and amazing tips.
3. Triage: Email First Aid ( iPhone + iPad ) :-
With the help of this Triage email app, you can clean up the clutter stresslessly and reply quickly by messages.
This email client app supports Gmail, iCloud mail, Yahoo and other email services. It is a simple, clean, fast and very useful third-party email client app for iPhone and iPad.
It is for the person who like to visit on top of their inbox. One of the best email apps to manage your email response tasks easily.
4. Spark – Useful Email Client App ( iPhone + iPad + Apple Watch ) :-
Spark is one of the most powerful, smart and fully customizable email client app for iPhone, iPad and Apple Watch.
![Mailshot Mailshot](/uploads/1/3/4/0/134074028/633187154.jpg)
If you want to see all your important email at a glance quickly , try this email app that comes with a unified inbox which knows the difference between a persona mail and a newsletter.
With the help of this third-party email client app, you can sync email with these cloud services – Google Drive, OneDrive, Readability, Evernote, Dropbox, Pocket and OneNote.
You can use natural language to search via your emails and you can also save attachments to Google Drive, Dropbox, iCloud, Evernote or any application on your iPhone and iPad.
5. Microsoft Outlook – email and calendar ( iPhone + iPad + Apple Watch ) :-
It is one of the most powerful and advanced full-featured email client apps of iPhone, iPad and Apple Watch.
Microsoft Outlook email client app has several amazing and attractive features such as seamless inbox management, managed & organized, access easily to calendar and files, work on the go, smart filters to help you sort through your inbox and many more.
You can also view and attach any file from your email by using Dropbox, Evernote, OneDrive and other cloud services, without downloading them to your iPhone, iPad and Apple Watch.
6. myMail – Email for Hotmail, Gmail and Yahoo Mail ( iPhone + iPad ) :-
If you want to customize your schedule and manage messages in your hotmail, outlook, Gmail, iCloud and Yahoo email accounts at once, you should use myMail app on your iPhone and iPad.
This email client app has lots of useful and unique features such as you can receive instant notifications of new messages, turn notifications or/off for an account or filter notifications based on folders, search quickly through all messages, touch ID support, and many more.
With the help of myMail app, you can keep your mail securely in one place, you can view your all email conversation on one screen and, you can also set a PIN lock on your iPhone and iPad.
7. Email – Fast & Secure mail for Gmail iCloud Yahoo ( iPhone + iPad + iMessage ) :-
If you want to use one of the best, fastest and secure email client apps, you can use Email app on your iPhone and iPad.
With the help of this third- party client app, you can unsubscribe from junk mail with one finger tap, you can customize your view of multiple accounts in unified lists like all inboxes, unread, attachments, you can add or remove accounts of your choice to keep focus where it is required.
You can keep your mail accounts private and secure, you can edit HTML signature, you can view toggle thread on/off to make email fit smoothly into your workflow, you can also access information from your inbox and insert it into iMessages.
Mailshot App For Pc
8. Gmail – email by Google: secure, fast & organized ( iPhone + iPad ) :-
It is a real-time notifications and multiple account supported official Gmail client apps for iPhone, iPad and Apple Watch. With Gmail app, you can switch between multiple accounts, you can undo send, to prevent embarrassing mistakes.
You get notified of new mail quick, with notification center badge and lock screen options, you can swipe to archive or delete and clear out your inbox quickly.
You can manage your email by labeling, starring, archiving, deleting and reporting spam and, you can also read your mail with threaded conversations.
9. Yahoo Mail – Keeps You Organized! ( iPhone + iPad ) :-
Yahoo Mail is one of the most beautiful, effective and user-friendly email client app for iPhone and iPad.
With the help of this third-party email client app, you can organize your email easily and quickly, you can customize your swipes, you can send and add your photos, videos and files to an email, you can select different background and text colors for your yahoo inbox and, you can also ditch passwords on your iPhone and iPad.
10. Newton Mail – Email for Gmail, Outlook & Exchange ( iPhone + iPad + Apple Watch ) :-
Newton is an amazing email client app that has easy user-interface and subscription based service . With the help of this email client app, you can work with Gmail, Exchange, Yahoo Mail, Outlook, iCloud and more.
You can access your email anytime, across ALL your devices such as iPhone, iPad, Apple Watch or Mac, you can send your schedule emails or delivered to the recipient’s inbox at just the right moment.
You can read-status for every email you send and you can also know who read your email with individual mail tracking, you can set your emails to come back to inbox at a more convenient time.
You can also save attachments to your favorite cloud storage service like Google Drive, OneDrive, Dropbox and more. One of the best email service apps for iPhone and iPad users.
11. Blue Mail – Email Mailbox ( iPhone + iPad + Apple Watch ) :-
Blue Mail is a fantastic, powerful and unique featured email app for iPhone, iPad and Apple Watch.
With the help of this email client app, you can set push notification service for all email providers such as Gmail, iCloud, Office365, Yahoo, GoDaddy, Outlook and more.
![Mailshot pro app Mailshot pro app](/uploads/1/3/4/0/134074028/652236103.jpg)
You can add any number of accounts and sync multiple mailboxes from all your providers in one unified interface, you can protect your email with Touch ID & Passcode and, you can also configure your own for a fast response to a message.
12. TypeApp – Email, Mail – IMAP & Exchange Mailbox ( iPhone + iPad + Apple Watch ) :-
TypeApp is a smart and beautifully designed email client apps for iPhone, iPad and Apple Watch.
Mailshot App For Macbook
It can be the best replacement for your default email app. With the help of TypeApp, you can set push notification service for all email providers like Gmail, iCloud, Yahoo, Outlook, Exchange and more.
You can set do not disturb mode and take action directly from the notifications and customize it, you can protect your email with Touch ID & Passcode.
You can set custom signature per account, mark quickly for handled later and set reminders so you do not miss them and, you can also filter quickly and easily emails by unread or starred.
13. Hop Email – Super Fast, Encrypted & the best email app (iPhone + iPad ) :-
If you are looking for a powerful, beautifully designed and user-friendly email client app for your iPhone and iPad, you can use Hop Email app.
It rescues you from inbox overload by vanquishing clutter and distractions. With the help of this third-party email client app, you can set push notification service for all email providers like Hotmail, Gmail, iCloud, Yahoo, Outlook, Exchange and more.
You can customize look to work fast and you can also unsubscribe from newsletters, snooze a message, block a sender, and auto-archive entire message threads. One of the best email client apps for iPhone & iPad users.